Google Workspace is that ubiquitous modern business tool that almost feels invisible. We use it every day here at WIRED, whether that's for writing first drafts of articles in Docs, analyzing data in Sheets, or sharing files in Drive. And recently, I've been using the Gemini AI implementation that's built right into these tools, which is handy in all sorts of ways.
Google Workspace grants access to all kinds of productivity features that can help streamline processes and increase communication within a team or organization. It's not free, but here's the good news: If you're looking at a Workspace account for yourself (or for your team), Google is offering discounts until the end of 2026 using one of the Google Workspace coupon codes below. You can save up to 14 percent on plans for the first three months, whether you're signing up as an individual or as a business. Either way, the Google Workspace promo code down below is what you want to use.
If you use Google’s apps and AI, it’s worth looking at this all-inclusive service. We break down the plans and how much they cost.
Save up to 14% Off These Google Workspace Promo Codes 2026
There are some notable differences between each Workspace plan – I’ll dig into them in the next section – but all three plans come with access to the full slate of Workspace apps. You get Gmail, Drive, Calendar, and Meet, of course, but even the cheapest Starter plan includes basic access to Google’s other apps, such as NotebookLM and Gemini inside the Workspace suite. If you want to save, make sure to click one of the promo codes at the top of this page to secure your discount.
Google is making changes to its productivity suite again, and some of it may cost you money. Here's what you need to know.
What Is the Best Google Workspace Plan?
Google offers four different Workspace plans, though only three are relevant for most people. There’s Starter, Standard, and Plus, as well as Enterprise, which is only available if you contact Google’s sales team. There isn’t a minimum number of users on any of the plans, but the bottom three options (Starter, Standard, and Plus) support up to 300 users. If you need more than that, you’ll need an Enterprise plan.
Although you have access to all the apps regardless of the plan you choose, there are some important differences, particularly between the Starter and Standard plans. Both include secure storage through Google Drive, but Starter comes with 30GB per user while Standard comes with a massive 2TB per user. Plus bumps that up to 5TB per user. Across all plans, storage is in a shared pool, so each additional user adds to the total pool of storage your organization can use.
Gemini is also a big difference between Starter and Standard. Although both have access to the Gemini app, Starter only has Gemini in Gmail and Vids. Standard (and Plus) includes Gemini across the full suite, including in Docs, Sheets, Slides, Drive, Meet, and Chat.
AI can tackle your email mountain so you don't have to. Here's how to decide whether Gmail's new productivity feature makes sense for your workflow.
Starter is a great option for anyone just getting started, regardless of if you’re a freelancer or a small business with a handful of employees. In addition to 30GB per user and limited access to Gemini, Starter comes with a few other limitations. It doesn’t support e-signatures in Docs, nor advanced features of Meet, such as noise cancellation. The bread and butter of Workspace is all here, though. You get a custom domain in Gmail, up to 100 participants in Meet, and the full Google suite of productivity apps.
Standard, as the name suggests, is Workspace proper, and it’s built for teams that need room to grow. That shows up most clearly in storage space, jumping from 30GB to 2TB per user. Standard basically cuts all the red tape on Starter. There aren’t any limitations on Gemini (it’s available across the full suite), Meet features like noise cancellation are available, and you can host up to 150 participants in a Meet call. Standard even comes with expanded access to NotebookLM, Google’s AI-driven note and research tool, with different chat modes and up to 20 generative audio overviews per day.
At the top of the range is Plus, which is focused on larger businesses. You don’t get any extra apps with this plan, but you do get 5TB of storage per user, along with up to 500 participants in Meet calls. The real reason to upgrade to Plus is security and admin controls, however. It includes Vault for data retention, along with LDAP access – basically a server for centralized account management, if you aren’t familiar.
Most people should use the Standard plan, not only for the large amount of storage space over Starter, but also due to the extra Gemini functionality. If you need to upgrade to Plus down the line, you can. And, more than likely, you’ll have a member of your IT team begging you to do so.
Learn how to use keyboard shortcuts instead of mouse clicks for common tasks in Google Docs. You might be surprised at how much time you save.
Why Teams Love Using Google Workspace Flows with Google Workspace
Google has updated Workspace a lot over the past several months, building in new functionalities via Gemini throughout the suite. But earlier this year, Google announced that it’s bringing all of those functionalities together through Workspace Flows. It’s a no-code automation tool that lets you build automatic workflows; i.e. update a Sheet when there’s a new email in Gmail from a particular address. The interesting thing about Flows, however, is that Gemini is built into it.
You can set up basic automations, which is great given how interconnected Google’s Workspace apps already are, but Flows become powerful when you throw Gems into the mix. Gems are AI agents built with Gemini, and you can create them with specific parameters.
Let me give you an example. Say you need a marketing plan, and an employee sends you a draft. You can have a workflow set up with a Gem that’s been trained on the budget, requirements, and tone of the campaign to quickly know if it can be approved or not. Or, you can create a Gem to scan your email, trained on your organization chart and role responsibilities, to notify you whenever you receive an email that has action items for you.
Flows give you a way to add a bit of context and reasoning to the often rigid constraints of simple automation systems, and it can save you a lot of time in the process. You may be able to gather customer feedback and put it into Sheets easily, for example, but Gemini can automatically sort, summarize, and categorize that feedback so you know what you should tackle first. Flows are centralized to Workspace, as well; you don’t need to install add-ons or configure anything outside of setting up your Workspace account.
Google Workspace Flows is a new tool integrated with Google Workspace. It is powered by Google’s Gemini AI and helps you get tasks done with Gmail, Docs, Sheets, Calendar and Chat. It can fix up emails, make plans, correct sheets, or write a follow up message. No apps or links are needed.
Adjust your options for things like account recovery, ad personalization, and which parts of your Google profile are shared publicly.
Instagram Engineering
Shopify Engineering